Foxit Phantom PDF For Advanced Users
Duration: 1-Day Course
There are many authors of PDF documents that want to take their knowledge of FOXIT to the next level. This course will allow those authors to become professionals in the FOXIT product.
1. Customizing the Foxit Interface
“Working Smarter not harder” is built into the FOXIT product. FOXIT allows users to enable/disable toolbars and create a custom ribbon/tab.
Attendees will work with setting Languages in the document and in the application, globally.
2. Establishing Preferences
Attendees will review numerous application preferences to establish their own custom Foxit environment. They will set the most common preferences that include:
- Measurement units
- AutoSave settings
- File History
3. Advanced Editing
There are numerous elements and tools within Foxit that can could be considered ‘advanced’. The most popular will be examined during this session.
- Formatting pages numbers by sections in the PDF.
- Adjusting Headers and footers by document section
- Adding Cross References
- Changing Document to Greyscale
- Embedding Fonts
- Reviewing Preflight tools
4. Inspection of the Document (Sanitization)
Many organization require a level of document protection or privacy when sending documents to others include those inside and outside their organizations. To accomplish this Foxit allows documents to be sanitized. The sanitization process in Foxit will display to authors what will be reviewed and provide the opportunity for authors to remove those components or retain those components once the document is processed.
5. Reviewing and Adding Metadata
Metadata is data about describing and defining data. It is essential for organizations to understand and users to use when there can be thousands if not hundreds of thousands of documents handled by an organization. During this session, attendees will discuss the default metadata that is available with Foxit, and how to alter some of those defaults, and then add new, custom metadata content. Attendees will discuss how this metadata can be used to search for files, store files, display files in SharePoint, and perform records management and archival activities on the metdata fields.
6. Using the OCR (Optical Character Recognition)
To render a scanned PDF to searchable and editable text authors must be able to perform OCR on these documents. Foxit allows them to accomplish this is a very easy to manage process. Attendees will discuss why this is so important as well as some of the pitfalls to performing this function.
7. Reducing the File Size
Foxit allows authors to review the size of any given file and perform a variety of processes against the file to reduce the file size. The optimization process will be seen by the attendees, as well as the advanced methods using both the BiCubic downsampling tools and the Preflight tools.
Students will see the before and after affects of document optimization.
The term redaction is well known in industry today. Making a text field, paragraph or document page unreadable is often required to protect private corporate information or in legal proceedings.
Foxit Pro and Pro+ both offer simple search and redact features. Attendees will see and perform this process against a document and discuss its capabilities.
9. Finalizing Documents for Commercial Printing
Adjusting Spot colours, colour spaces and inks. When sending a Foxit PDF document to a commercial printer, the printer may require specific information to be contained within the document so that colour are produced appropriately during printing. Foxit, through it’s various tool supports adjusting colours and colours spaces (CMYK, RGB). Attendees will also review how to view and modify image colours to meet the corporate standards.
10. Exporting to Alternate Formats
There are times when an author does not want to send/use the default PDF format for his or her file. Foxit supports exporting documents or saving documents to a variety of different formats. Attendees will work with the following formats in their hands on activities. As attendees export/save as to different format, each format will be discussed to it’s benefits/disadvantages.
11. Adding Java Scripts (optional)
Adding scripts to PDF documents is not new. It is often done to issue users of the document, instructions on how to use the document, or attached to buttons for users to click and submit document/form. This session will not teach users how to create a Java Script, but rather on how to ‘attach’ an existing script to the PDF file.
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